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Invitation to submit an offer for the mid-term and final evaluation of the project EAThink2015/Open

Invitation to submit an offer for the mid-term and final evaluation of the project “EAThink2015.
Global Learning for Change in EYD2015 and Beyond: European Youth Engagement from School
Gardens to Sustainable Food Systems” [Project Number: DCI-NSAED/2014/349-033] (selection
procedure without publication)



Ref: 52/2016/mc ACRA/EUREKA/IT/1


 

I am pleased to invite you to submit a technical and a financial offer for the realisation of the mid-term and final evaluation of the project in object.

As the project is co-funded by a EU (Europeaid) Grant, please note that eligibility and exclusion criteria as set up in the Practical Guide to contract procedures for EU external actions - section 2.3 Eligibility criteria and other essentials apply to this selection procedure.

Also, the perspective service provider/expert nationality (the design office or the physic person in case of participation as independent consultant) must be compliant with provisions set out in Annex E3h3 Contractaward rules (annex IV) of the mentioned Practical Guide.

We attach to this invitation a few annexes:

The financial offer can’t exceed the expected budget amount of euro 12.000,00 (gross amount, including taxes and any other cost related to the contract). This amount must include all the expenditures in charge of the consultant (salary, accommodation for night and board costs, insurance, communication costs, gasoline for displacement, etc...).

The selection procedure will follow the schedule below.

 N. Event Date/period
 1  Deadline for submission of offers  September 23rd, 2016 at 12am CEST
 2  Notification of the award to the successful tenderer  By the end of September 2016
 3  Signature of the contract  Max 1 week after the notification of award

A first version of the interim evaluation report, written in English, will have to be submitted at the latest on December 31st, 2016.

The final version of the interim evaluation, written in English, will have to be submitted at the latest on January 31th, 2017.

A first version of the final evaluation report, written in English, will have to be submitted at the latest on December 31st, 2017.

The final version of the final evaluation, written in English, will have to be submitted at the latest on February 28th, 2018.

If you are interested in the realization of this evaluation, please send us your best offer comprised of the documents below:

  1. A technical and methodological offer on a free format, in compliance with the conditions detailed in the terms of reference (annex I);
  2. A presentation of the office/consultant experience, specifying experiences in evaluations of Europeaid and DEAR projects and at least two recent references in the sector;
  3. A detailed financial offer;
  4. A detailed timetable of the evaluation;
  5. The submission forms for service offers (as per Annex II) filled in and signed (a scanned version will be accepted for the submission of the offer, the originals will be submitted only by the winner).

Your offer must be drawn up in English and will have to get to This email address is being protected from spambots. You need JavaScript enabled to view it. cc This email address is being protected from spambots. You need JavaScript enabled to view it. before September 23rd 2016, at 12pm CEST. The digital version of the documents will be accepted for the evaluation stage.

The offers evaluation will be based on the following criteria:

  • technical and methodological offer 60%
  • expert/experts CV 20%
  • financial offer 20%

Please acknowledge receipt of this letter and of the attached documents.

In the event of selection procedure cancellation, tenderers will be notified by ACRA.

Cancellation may occur where:

  • the selection procedure has been unsuccessful, namely where no qualitatively or financially worthwhile offers has been received or there has been no response at all;
  • the economic or technical parameters of the project have been fundamentally altered;
  • exceptional circumstances or force majeure render normal implementation of the project impossible;
  • all technically compliant offers exceed the financial resources available;
  • there have been irregularities in the procedure, in particular where these have prevented fair competition;
  • the award is not in compliance with sound financial management.

In no event shall ACRA be liable for any damages whatsoever including, without limitation, damages for loss of profits, in any way connected with the cancellation of a tender/selection procedure.

 

Date of publishing of this notice: 09/09/2016

Fondazione ACRA